Getting to the good stuff with AI
If you’ve ever found yourself staring at a mountain of emails or lengthy meeting notes, wishing you could just get to the good stuff, there’s an AI tool to help with that. AI Summaries, aka Automated Summaries are built-in to most modern collaboration platforms like Microsoft Teams, Zoom and others. They can quickly condense meeting notes and discussions into easy-to-read overviews, helping you to grasp the main points quickly.
AI summaries explained
AI summaries are short, easy-to-understand recaps of longer texts or conversations generated by AI. AI summary tools can be used in many scenarios, like summarizing emails, articles, or meeting notes. For example, if you have a big book to get through or a long meeting, and you want to know the main points without reading everything, AI summaries will generate something similar to a Coles Notes (Canadian), or CliffNotes version that is easy to digest and understand. Not only does this save you considerable time, but it also helps to narrow your focus on more important tasks you undoubtedly have.
The challenge with information overload
Jotting down meeting notes can be time consuming. There’s the struggle of trying to keep up with the conversation while trying to capture important points, which often leads to messy handwriting that can be hard to decipher later. You might find yourself squinting at your notes, trying to remember what you meant by a hastily scribbled word or phrase.
Additionally, the act of writing can be distracting. Instead of fully engaging in the discussion, you might be focused on getting everything down on paper, which can cause you to miss out on valuable insights or ideas being shared. This juggling act between listening and writing can make it difficult to be fully present and attentive during the meeting, leaving you with notes that are more confusing than helpful. Plus, the need to ask for clarification may also unnecessarily prolong the meeting.
AI summary tools can help alleviate these issues by automatically capturing key points and action items, allowing you to stay engaged in the conversation without the stress of deciphering your own handwriting later.
Collaboration using AI summaries in Teams
If your business is using a collaboration suite like Microsoft Teams, you already have a head start on improved productivity in the workplace. Using Microsoft Teams Intelligent Recap during a team meeting or call benefits everyone by doing the mundane, hard-to-follow tasks like:
- Capturing the main points automatically so no one has to scribble everything down.
- Pulling out decisions and action items to keep everyone aligned on who’s doing what afterward.
- Highlighting important moments (key comments or questions), so you can quickly catch up if you missed part of the meeting.
- Reducing misunderstandings by giving everyone the same short, clear summary to refer to.
- Saving time after the meeting, with less rewatching or rereading, more getting things done.
The future of productivity
AI summaries are likely to become a standard feature used during meetings that provide a more helpful and natural approach to pulling words, voice, slides and general conversation into a single snapshot tailored for each meeting participant. They’ll work in real time (offering suggested next steps, etc.), learning what you care about so they highlight the most relevant points and link back to sources so you can trust them. It’s reasonable to expect better privacy controls and on-device options for sensitive info, plus tighter integration with calendars and task apps so summaries automatically create follow-ups. This means less time spent sifting through notes, and detailed summaries that feel surprisingly human, like a colleague wrote them, not a machine.
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Ifonica’s UCaaS solutions are designed to make collaboration and communication simple and effective for your whole business. We understand how important it is to have everything you need, like calls, emails and video conferencing all integrated into one user-friendly platform. Our technology helps you stay connected and responsive to the ever-changing market and latest technologies, especially with seamless integration into popular services like Microsoft Teams, Webex Calling, and Zoom Phones.
If you’re looking to future-proof your business collaboration tools, reach out to one of our experts to discover how we can help enhance your Microsoft Teams experience. Our goal is to provide you with the right options and tools to meet your communication needs with ease and efficiency. We’re here to support you every step of the way!
